Methods To Work Smarter Not Harder Which Will Improve Your Life

Aim for efficiency, not neatness. Neatness as an end by itself can be risky: Putting things away in order to clear off your desk can cause you to lose or forget them. This one suggestion will automatically allow you to work smarter not harder.

Clutter is not often caused by inadequate space or time. The the most likely culprit is usually indecisiveness. So be selective about what you bring into your office and home. If you know what you value and what your goals are, being selective is easy.

Have a place for everything. Open your mail in the same place everyday so it doesn't get flung all over. Put unpaid bills together, away from paid bills. Store all office supplies together to prevent duplicate purchases.

Do not use your whole desk surface as a giant In-box. Instead, determine your next action on every piece of paper and file appropriately. Tasks to be completed soon (telephone calls to make, questions to ask business associates) and current projects go into your "Action Files," which should not be mixed with Reference Files. Action Files needs to be kept close at hand.

That maxim, "Handle each piece of paper only once," is too significant to be practical. But it contains a grain of truth. Do make an effort to take the next action that's required each time you handle a piece of paper. How about that seminar advertisement you put on your desk, as a reminder to decide whether to sign up - you know, that paper you have shuffled fifteen times today already? Either call now to get the information you need, or make a note in your appointment book to call later. Then you're that much closer to being done with it.

Don't save paper that you're not willing to spend time filing. If you don't document it properly, you either will forget you have it, or you won't manage to find it if you need it. It does you no good, and the end result is not different from if you'd thrown it out to begin with. If you are set up to scan information into your computer, be selective. If you cannot imagine a specific situation when you'd need to refer to the info again, don't scan it. Most of us save a great deal of paper we'll never use again.

Often we are own toughest enemies, interrupting ourselves by hopping from one half-finished task to another. Avoid doing "the desktop shuffle" - moving papers aimlessly around on your desk. Every time you handle an item, take an action towards completing it so that you will work smarter not harder.

Learn to say "No." You could live to be a hundred and still not have time to do all you want-that's the curse and gift of being clever and having high expectations of yourself. The good news is you can choose what to focus on. You have far more freedom than you may realize. Aside from obligations such as caring for vulnerable family members and paying taxes, very little of what you "have" to do is ethically or legally compulsory. Review everything in life and ask, "What's the worst that can happen if I stopped doing this?" Saying "No" sometimes is the only way you can "Yes" to what you really value.

Beware of stuff. The more stuff you have, the more you have to find a place to put, and the more you'll have to clean, fix, and eventually change. Stop getting things you don't really need just because they're for sale. That alone will help you to work smarter not harder. You can always get more stuff, and you can always get extra cash. But you can never get more time.

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